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Our Event Management team provides a host of services to make sure your meeting or seminar runs smoothly.
Available Services
Benefits
Available Services
PlaceWare offers the following Event Management Services:
Project Management—Your event producer will coordinate all activities leading up to, including and
after your event:
- Selection of presentation formats and tools
- Effective use of graphics
- Synchronizing multiple presenters and presentation timing
- Tracking budgets and timelines
- Assembling and managing PlaceWare teams to facilitate your event
- Recording and tracking results
- Conducting presenter training and managing dress-rehearsals
Event Coordination—Event Producers drive and manage the PlaceWare technology during the event so you can focus on your message, including:
- Keeping event agenda on track
- Event polling and new speaker introduction
- Help participants stay on track
- Coordination of all event team components including production, audio, support, web
development, multimedia, etc.
Presenter Training—Online training sessions help prepare your presenters to take full advantage of what PlaceWare Conferencing has to offer, including:
- Using PlaceWare's interactive tools
- Coordinating multiple speakers and presentations
- Delivering interactive polls and questions
- Presenting in a virtual setting
- Application viewing
- Tips and tricks
Registration, Confirmation and Reminders—Coordinated
communication will help make sure your attendees are at the right place at the right time.
Automated communications include:
- Registration email listing key activities, event timelines and browser-testing instructions
- Confirmation email messages to let all registrants know that they are registered for your event
- Reminder email messages make sure they don't forget
- Registration reports recap who registered and who attended
All communications can be branded with your look and feel, including colors and logos.
Audio—Get the right technology for your event to maximize
participation. Our partners offer a variety of options, including:
- Operator-assisted teleconference offers live operators to greet each caller
- Passcode teleconferences allow callers to dial in and be automatically added to the conference
- Streaming audio is also available
Technical Support and Customer Service—Make sure your event
runs smoothly with our support team. Services include:
- Helping ensure participants' desktops are properly configured
- Monitoring your live event
Reporting—Capture available audience information and feedback to improve your presentation, evaluate the effectiveness of your event and uncover sales opportunities. Our complete report can provide the following information:
- Number of attendees
- Attendee data including name, company, phone number and street and email addresses
- Polling responses
- Interactive question responses
- Attendee survey responses
Benefits
Event Management Services can help your maximize your PlaceWare experience by:
- Focusing on the details so you can focus on the message
- Getting your seminar or meeting up and running faster with a minimum of hassle
- Ensuring a successful conference
- Tracking your event from invitation to post-launch surveys and archiving
- Providing follow-up reports
But the most important benefit is the ability to generate increasingly qualified leads—from initial
invitation, through registration, event attendance, post-event survey and beyond.
For more information, contact Event Management.
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